Lux Charter Bus Log

How Much Does a Charter Bus Rental Cost?

If you're currently organizing your trip budget, Lux Bus Charter is available to assist you. Numerous factors will influence the cost of your trip, but for your convenience, we have provided the average prices for renting a charter bus below. You are welcome to use the table to aid in your calculations; however, please be aware that these figures are only estimates and are subject to change.

BUS TYPE

PER HOUR

MINIMUM RENTAL

MOTORCOACH

(56 PASSENGER)

$185-$230

5 HRS SUN - THURS

8 HRS FRI - SAT

MINI BUSES

23-31 PASSENGERS

$125 - $190

4 HRS SUN - THURS

8 HRS FRI - SAT

MINI BUSES

40 PASSENGERS

$145 - $210

5 HRS SUN - THURS

8 HRS FRI - SAT

MINI BUSES

50 PASSENGERS

$180 - $225

5 HRS SUN - THURS

8 HRS FRI - SAT

SPRINTER SHUTTLE / LIMOS

14 PASSENGERS

$145 - $180

4 HRS SUN - THURS

5 HRS FRI - SAT

**Additional charges will be applied in the following manner: A service fee of 15% will be included, along with a minimal gratuity of 10%. There is a possibility of a fuel surcharge, which may amount to 5% or less.

How we caculate your bus rental

Determining the precise cost of a charter bus can be challenging without obtaining a personalized quote, as prices are influenced by numerous factors. Below, you will find an overview of the key cost factors that have the greatest impact.

The cost of charter bus rentals can vary based on several factors, and it's important to consider these aspects when requesting a personalized quote. Here are the key factors that influence the price:

  1. Travel Season: Similar to other industries, charter bus rentals have a busy season, typically in April, May, October and November. During this time, prices may be higher due to increased demand for family trips, graduations, proms, and other major events. However, booking in advance can help secure the best bus at the best price.
  2. Pickup and Drop-off Locations: The availability of charter buses can differ based on the city you're being picked up and dropped off in. Major cities like Houston or Dallas usually have a greater number of buses due to their larger populations. However, cities like Austin may have fewer available buses due to charter-bus companies and higher insurance and operating costs. Availability in suburbs also varies based on location. Additionally, the quote will account for "deadhead," which refers to the time the bus spends traveling to you without passengers. Therefore, providing exact addresses for pickup and drop-off locations when booking will ensure the most accurate quote.
  3. Bus Type: The type of bus you choose, such as a charter bus, minibus, or shuttle, can affect the cost. Full-size charter buses generally cost more than smaller minibuses. However, if the cost is divided among a larger group, the per-person cost may be more reasonable. Your reservation specialist will assist in breaking down the cost based on your desired bus type.
  4. Special Amenities: Many buses come equipped with standard amenities like WiFi, comfortable seating, and ADA-accessible features. However, additional amenities like onboard restrooms, televisions with DVD players, and electrical outlets may come at an extra charge. Informing your reservation specialist about any specific requests will ensure they are reflected in your quote.

It's important to keep in mind that additional expenses may include tolls, parking fees, and accommodations for the driver. Drivers are required to have eight hours of sleep for every ten hours of driving. It is customary to provide a tip of 10-20% for the driver and our compnay includes a minimal 10% gratuitiy.

For an accurate quote tailored to your specific needs, feel free to contact our reservation specialists at 512-215-4971 at any time of the day.

Tips for Keeping Costs Down

When considering the price of your charter bus trip, here are some additional factors to keep in mind:

  1. Book Early: It is recommended to contact us 3-6 months before your trip to secure the best bus at the best price. This allows our team sufficient time to find the most suitable bus for your needs.
  2. Per-Person Cost: While the initial charter bus price may appear high, it is essential to consider the per-person cost when dividing the total among all passengers. In many cases, the per-person cost of a charter bus is comparable to or even lower than alternative transportation options. Additionally, traveling by bus offers greater convenience.
  3. Finalize Headcount: It is crucial to determine the exact number of passengers for your trip. This ensures that you book a bus with an appropriate capacity. Avoid overpaying for extra space you don't need or having to upgrade to a higher-priced vehicle later on. A full bus also helps lower the per-person cost.
  4. Off-Season Travel: If possible, consider scheduling your trip during the off-season. Our busy season typically occurs in April, May, and June, which can lead to higher prices. On the other hand, the winter months, specifically December and January, or Summer, July and August often offer lower prices.

To provide you with a better understanding of potential costs, here are a few trip examples:

  1. Example A: A group of 40 people planning a 8hr trip in July from Austin to Dallas. The total cost for a charter bus might be $1776.00, resulting in a per-person cost of $44.40.
  2. Example B: A group of 40 people organizing a day trip in November in Austin. The total cost for a minibus might be $2376, resulting in a per-person cost of $59.40.

Please note that these are general examples and actual prices may vary based on specific trip details, bus availability, and other factors. For an accurate quote tailored to your trip, please reach out to our reservation specialists at any time.

Plan Your Charter Bus Rental

Once you have estimated the cost of your trip, feel free to contact Lux Charter Bus for a complimentary and personalized quotation. If you are satisfied with the quote provided and decide to proceed with the booking, a deposit will be required to secure your reservation. Typically, we require full payment at least 30 days prior to the trip. If you need to make a reservation within 30 days of your travel date, we can still assist you, although you may be required to pay for the entire trip upfront.

 

It is advisable to inquire about the cancellation policies when making your reservation. Unfortunately, if you cancel within a month of your travel date, a refund may not be possible. However, if you cancel several months in advance, you would be eligible for a full refund of your deposit or credit towards future travel depending on the cancelation agreemnt you sign. 

 

For a customized quote and to address any inquiries regarding reservation and payment procedures, please call 512-215-4971. With our extensive service coverage in Austin and all Texas cities, we are eager to assist you in reaching your destination smoothly.